When preparing your presentation, consider that EvoStar 2025 is a hybrid conference. There will be projectors available in the conference rooms and the computers will also be connected to the room audio system.
We provide here a convenient template for the slides in PPTX, ODP and Google Slides, although it is not mandatory to use them (you can use your own).
A long paper presentation is scheduled for 25 min (20 min talk and 5 min Q&A). A short paper presentation is scheduled for 10 min (no questions, Q&A for short talks will be during the poster session).
Instructions for onsite presenters
To avoid potential delays when re-connecting personal laptops, the presenters should bring their presentations (in pdf or pptx format) and additional videos/music files (if relevant) on a USB stick and upload all the files to a local computer before the session starts.
In the case you use the computer in the room for the presentation, prepare your presentation as a PowerPoint file or pdf file. If video/sounds have to be presented, it is recommended to embed them into the PowerPoint file. Bring your presentation on a USB stick, upload it into the local computer, and test it BEFORE your session starts. Local organisers and helpers will assist you to do that.
In case your presentation is available online (e.g., Google Slides) please provide the link to the local organisers and test it before the session starts.
If running the presentation from a personal laptop is unavoidable, you will have to join the online meeting and screen share from there. Please refer to the instructions for online presenters on how to join online, and communicate your intentions to the local chairs and helpers.
Instructions for online presenters
Microsoft Teams links to the online conference will be emailed to all registered online participants. In the break before your session, go to the link of the room in which your session is scheduled. You will be required to register there (with the same email address you used to register at the conference) and will receive an email with the link for entering the room briefly after (allocate 1 or 2 minutes for this). Then, local organisers will make you “presenter” and you will be able to use your microphone, camera, and screen share and you will be able to test the AV system. Then, during the session, when your presentation time comes, the session chair will introduce you, and ask you to share your screen and present your paper. Once you finish your presentation, if you wish to leave the room use the “leave” button.
If you foresee possible connection problems, you can prepare a backup video with your presentation to avoid potential technical problems during your online presentation. Please share the video file (the mp4 format, max 200 MB) with us using any file sharing platform you prefer. Then, please send an email to info@evostar.org with the instructions on how to download the video before April 21st, 2025, 10 AM CET. Do not forget to include into the email: the conference name, paper title, presenter name, and session code. Please note the video does not excuse your presence in the session so if you’re not there it won’t be played and it will be considered as a no-show.